Contract – The Venue at Crescent Moon

This Agreement was entered into on 0/0/00 for the rental of The Venue at Crescent Moon on 0/0/0

Parties:

The Venue at Crescent Moon

 and

Alex de la Garza  

VENUE RENTAL FEE(S)

The total owed for the venue rental is $Full Amount.  

The clients agree to pay 50% of the total at time of signing the contract   This amount is non-refundable.  The amount owed to hold the date is $Today’s Total.  

The total balance remainder is due 60 days before the reserved date.  If the remainder is not paid at this time, the Venue at Crescent Moon Reserves the right to cancel this contract without refund of either the venue rental costs paid-to-date or the deposit.

The contract must be signed and returned with 50% of the venue rental cost (total above) and $500 security deposit to hold the date. Any monies paid toward the venue rental are non-refundable.  This contract and above payment will hold the date of your event and keep The Venue at Crescent Moon from reserving another event for the same date. If for any reason, The Venue at Crescent Moon is unable to fulfill its contractual obligation under this contract, the entire deposit will be returned with no further penalties or liabilities.

HOURS

The agreed upon rental period is from start time to end time.  

Any guests or personal items not removed from the property by 12 a.m. will result in a $200 per hour fee.

Any rental items not removed by 12 a.m. will also result in a $200 per hour fee.

Music and scheduled activities are to end at 11 p.m., leaving adequate time for packing, cleaning, and departure.  

Uber, Lyft, and Professional Driving Services are recommended, but if cars are left overnight in designated parking areas, they must be reclaimed by 9 a.m. or there will be a $50 per hour charge to the card on file.  If not claimed by 11 a.m., the car is subject to towing at the expense of the client.

INSURANCE 

You are required to obtain a Commercial General Liability Insurance policy for the day(s) of the event. The policy will need to be for an amount not less than $100k property damage and 1 million liability and “The Venue at Crescent Moon” must be named on the insurance as “additional insured.” Proof of insurance is due 60 days prior to your event which coincides with final payment.  We must be extremely strict on this requirement.  Here are options for purchase: www.theeventhelper.com, www.wedsafe.com.

CANCELLATION POLICY

We do not refund or reschedule after booking.  Because of that, we highly recommend “Day Of” Wedding Insurance.  It is affordable and ensures that you are covered if something not involving The Venue at Crescent Moon happens that would cancel your event.   Here are a few options:  ewedinsurance.com, www.eventsured.com www.vensura.co, www.wedsafe.com

A couple’s “Day Of” insurance protects the couple’s investment, whereas the Commercial General Liability Insurance protects The Venue at Crescent Moon property.  

VENDORS

All vendors must be insured.  Proof must be presented 30 days prior to the event.

SMOKING 

Smoking is allowed in the designated smoking areas.  If any areas require additional cleaning because of cigarettes, there will be a fee of no less than $200.  

ALCOHOL 

You may bring your own alcohol or have a bartending service provide alcohol. All alcohol must be served by a TABC licensed and insured (up to $1 million) bartender.  This applies to any and all alcohol (kegs, margarita machines, wine, etc).  Proof of bartending insurance must be provided to us 30 days prior to your event.  

SECURITY SERVICES

When alcohol is served, security must also be provided.  Security services will determine if more than one officer is needed.  Proof of security services must be provided 30 days prior to the event.

SECURITY DEPOSIT 

At time of booking, we ask for a $500 security deposit.  We also require a credit card on file in the event of payment default, damages, or violations of contract.  We trust that you and your guests will respect the work we’ve put into this property. Any additional damages will be documented with pictures and proof of replacement, if applicable.  We reserve the right to charge the credit card on file for charges about the $500 deposit amount.

EXCUSE OF PERFORMANCE (Force Majeure) 

The performance of this agreement by The Venue at Crescent Moon is subject to acts of God, war, government regulations or advisory, disaster, fire, accident or other casualty, civil disorder, acts and/or threats of terrorism, or curtailment of transportation services or facilities, or similar cause beyond the control of The Fields. Should the event be cancelled through a Force Majeure event, all fees paid by the client and its guests to The Venue at Crescent Moon will be returned within thirty (30) days.

 

Timeline of Requirements

 

Time of booking

Signed Contract

50% of Event Cost

$500 Deposit (Note: If damages or other additional charges exceed this deposit amount, The Venue at Crescent Moon reserves the right to charge the card on file)

 

60 Days Prior (if applicable)

Remainder of Event Cost

Proof of $1M Liability Insurance with The Venue at Crescent Moon named as Additionally Insured 

 

30 Days Prior (if applicable)

Proof of Bartending Licensure and Insurance

Proof of Security if Alcohol is Served

Proof Vendor Insurance 

Animal Approval (with exception of service animals)

 

ACCEPTANCE 

Please sign and return to info@crescentmoonvenue.com by ___________________. Signing below represents that you agree to and accept the terms of this contract. If this Agreement is not received by the date above, all tents and space referred to herein will be released, and neither party will have any further obligations under this agreement. The Venue at Crescent Moon has agreed to and have executed this Agreement by their authorized representatives as of the date indicated below. Contract Accepted 

 

Name Printed:  __________________________________

Signature: _______________________________________________________ Date: ___________ 

 

Name Printed:  __________________________________

Signature: _______________________________________________________ Date: ___________ 

 

Name Printed:  __________________________________

The Venue at Crescent Moon Representative: __________________________ Date: ___________

CREDIT CARD AUTHORIZATION

 

I hereby give authorization to Crescent Moon Venue to charge the provided card for all event charges.  

All applicable state and local taxes, service fees, and credit card fees will be added to the final amount.

 

Name of Cardholder:

Billing Address:

Phone Number:

Signature:

Card Type:

Card Number:

Expiration Date:

Security Code:

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